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Dear Iron Gate Members:

 

Please review the Iron Gate bylaws below and send any comments or suggestions to the Board by way of John Moroney.

 

John Moroney

 

 

CONSTITUTION AND BYLAWS

 

ARTICLE I

 

NAME

 

            The name of this Chapter shall be Iron Gate Chapter of the New York State Air Force Association.

 

ARTICLE II

 

OBJECTIVES

 

The Air Force Association provides an organization through which we, as free people, may unite to address the defense responsibilities of our nation imposed by the many advances in aerospace technology that have been, and will continue to be made; to educate the members and the public at large as to what that technology can contribute to the security of free people and the betterment of mankind; and to advocate and support military preparedness of the United States and its allies adequate to maintain the security of the United States and the free world.

 

ARTICLE III

 

LIMITS

 

            The Iron Gate Chapter shall be civilian and shall not be used for the dissemination of partisan principles, nor for the promotion of candidacy of any person seeking office or preferment, nor for any other personal or commercial gain.

 

The Iron Gate Chapter shall operate exclusively for the purposes specified in AFA’s Constitution, and shall not carry on any other activities not permitted to be carried on by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

 

Upon dissolution of the Iron Gate Chapter, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

 

ARTICLE IV

 

MEMBERSHIP

 

                Section 1. Eligibility.  A member of the Association shall be deemed to be a member of this Chapter if they shall either have filed application for such membership with this Chapter, or shall have been assigned to this Chapter through automatic affiliation, or shall have paid their AFA dues through, or credited the same to, this Chapter. Members in good standing may transfer their affiliation to any Chapter of the

Association. No member of this Chapter may be a member of any other Chapter at the same time. No person may join the Chapter without first being a member of the Air Force Association.

 

Section 2. Community Partners.  A company or business that wishes to support the aims of the Air Force Association (AFA) for greater community understanding of the need for aerospace power in the defense of the nation may apply for affiliation with the Air Force Association and the Iron Gate Chapter as an AFA Community Partner.

 

ARTICLE V

 

FINANCE

 

Section 1. Dues.  Annual dues are paid to the Air Force Association as required by the Association.  Dues for the Iron Gate Chapter shall be paid annually and shall be set by the Board of the Iron Gate Chapter on an annual basis.

 

Section 2. Fiscal and Operating Years. The Fiscal Year of the Chapter shall be 1 January to 31 December. The Operating Year for tenure of officers, etc., shall be October 1 to September 30.

 

ARTICLE VI

 

CHAPTER MEETINGS

 

Section 1. Meetings.  The Chapter shall meet at least three times annually. The meeting in October shall be the annual meeting for the election of officers. Special meetings may be called by the president, by majority vote of the Chapter Council (known as the Board), or upon written request of fifty percent (50%) of its members.

 

Section 2. Quorum. A quorum shall consist of fifty-one percent (51%) of members of the Chapter.

 

Section 3.  Notice of Meetings.  Members will be notified of regular meetings by mail or other verified method at least forty-five (45) days prior to the meeting date.  Members will be notified of a special meeting, by mail or other verified method, no less than 45 days prior to a special meeting.

 

Section 4.  Voting. Each voting member of the Chapter shall be entitled to one vote in all proceedings.

ARTICLE VII

 

OFFICERS

 

Section 1. Elected Officers. The officers of the Chapter shall be a President, Vice President, a Secretary, and a Treasurer. The offices of Secretary and Treasurer may be combined into a single office named Secretary-Treasurer.  Additional officers may be elected by the members by a majority vote at the October meeting or appointed by the President.  The officers shall be elected at the annual meeting and shall serve for a period of three years and thereafter until their successors are elected.  In the event that a quorum is not present for the election, the election will be conducted by mail ballot to all voting members.

 

Section 2. Appointed Officers. The President may appoint as many additional Board members and such subordinate officers as deemed necessary upon approval of the Board. Appointed officers may be removed from office by the President or by majority vote of the Board.  At Large members of the Board are not limited.  The immediate Past President, with their consent, is automatically appointed an At Large member at the end of their term as President for one (1) year to aid in any transition.

 

Section 3. Vacancies. In case of vacancy in any office, it shall be filled by appointment of the President for the remainder of the unexpired term and thereafter until a successor is elected, except that in the case of vacancy occurring in the office of President, shall be assumed by the Vice President.

 

ARTICLE VIII

 

CHAPTER COUNCIL (“BOARD”)

 

Section 1. Membership. The Chapter officers and Board members shall comprise the Board.

 

Section 2. Duties.  Between meetings, the administrative power of the Chapter shall be vested in the Board. In addition to such powers as are specifically conferred upon it by the Constitution and Bylaws, the Board shall be responsible for the general management of the affairs of the Chapter and may make such regulations as it deems advisable, not inconsistent with its governing documents.  It shall keep a written report of its proceedings and shall make a written report of its activities.

 

Section 3.  Meetings. The Board shall meet at least quarterly. Special Board meetings may be held upon reasonable two (2) week notice at the call of the President, or the Secretary shall call a special meeting upon the written request of three (3) members of the Board.

 

Section 4. Quorum. A majority of the members of the Board shall constitute a quorum provided that either the President and/or two elected Board members are present.  Absent members shall be counted as present at special meetings, provided the vote in

writing of such absent members is received by the Secretary prior to the meeting.  Members may be present via telephone or videoconferencing.

 

ARTICLE IX

 

NOMINATING COMMITTEE

 

            Section 1. Membership. The Nominating Committee shall consist of three (3) members who shall be appointed by President at the Spring meeting.  At least one member must be a Board member.  All candidates for President, Vice-President, Secretary, and Treasurer must have been a dues paying member for twelve (12) months prior to the election and been on the Board.

 

Section 2. Quorum. A quorum of the Nominating Committee shall consist of a majority of its members, including a Board member.

 

ARTICLE X

 

COMMITTEES

 

Section 1. Standing Committees. Standing committees may be created by the Board, the President, or at the annual membership meeting. The respective powers and duties of such committees shall be defined when each committee is created.

 

Section 2. Special Committees. Special committees may be created by the Board, the President, or at the annual membership meeting. The respective powers and duties of such committees shall be defined when each committee is created.

 

Section 3. Meetings. Each committee shall hold meetings at such times as may be specified by its chairman, by the President, by the Board, or upon the request in writing of a majority of its members after due notice is given to committee members.

 

Section 3. Reports. Each committee shall keep a record of its proceedings and shall make a written report of its activities as may be required by the Board.

 

Section 4. Duties. Each committee shall be charged with the duties assigned to it by the Constitution and Bylaws, by the President or the Board. Any question which may arise as to the jurisdiction of a committee shall be determined by the President.

ARTICLE XI

 

DELEGATES TO STATE CONVENTION

 

Delegates to the State Convention shall be as prescribed in the State Organization Constitution and Bylaws. The Chapter President and other Chapter delegates shall be chosen at the Chapter meeting held immediately prior to the State Convention and in time to meet the registration of the State Organization.

 

ARTICLE XII

 

DISCIPLINE

 

Section 1.Complaints against the Chapter or elected or appointed officers of the Chapter shall be handled as specified in Article XV of the Air Force Association Constitution and in the Operations and Procedures Manual under Disciplinary Procedures.

 

Section 2. This Chapter shall not enter into any agreements, leases or other commitments or involvements of any kind or nature whatsoever, the direct or indirect effect of which shall be legally to obligate or constrain the Air Force Association, without the prior written approval of the President of the Air Force Association; nor shall they engage in any activity contrary to, or inconsistent with, the objectives or policies of the Air Force Association.

ARTICLE XIII

 

PARLIAMENTARY AUTHORITY

 

            The rules contained in shall govern the Chapter in all cases to which they are applicable and in which they are not inconsistent with the Constitutions and Bylaws and any special rules of order the Chapter may adopt.

 

ARTICLE XIV

 

AMENDMENTS

 

            This Constitution and Bylaws may be amended by a two-thirds vote of the voting members present at a Chapter meeting, provided that notice of the proposed amendment shall have been given by the Secretary to all members at least thirty (30) days prior to the meeting.